A data room provides an environment that is secure for sharing confidential business documents with investors, partners and other stakeholders. It offers features like watermarking, auditing, as well as the ability to control access in granular ways. Be aware of the security features offered by the vendor and if it supports the file formats used by your team when choosing a vendor for your data room.
Some providers also provide extra security features like auto-indexing or fence view. Additionally, you should look for a system that allows users to synchronize the contents of your FTP, desktop or other storage sources to the data room to ensure quick and simple organization. Additionally, find out useful content whether the data room you choose has an international search engine as well as OCR for searching texts within PDF documents.
It is essential to know whether the service you choose can erase certain pieces of information or even the entire document. This feature could help protect your private information by removing all personal information from images and PDFs.
A few of the top VDR providers provide extensive analytics and reporting capabilities that allow you to track activity in your virtual data room. Find a solution that can monitor all uploads, downloads, as well as views of files, as well as the ability to create custom reports based on this activity.
Another thing to look out for is a trial offer that lets you test advanced capabilities like data uploading, cutting-edge security and collaboration features without the requirement for a long-term commitment. iDeals offers a 30-day trial that provides unlimited preparation time, two admins, 500 MB storage, dynamic watermarking and encryption of files along with the basic digital rights management system.
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