Board software can be used to hold online meetings. This allows for more efficient meetings and better board participation and better organization of paperwork. No matter if the meeting is in person or over video conferencing, the use of dedicated tools can ensure the success of the meeting. However, implementing this software isn’t always easy and requires a lot of training and tweaking the established procedures of the company.
The best board management software offers a single, integrated solution for the entire meeting process. It will assist administrators in creating a meeting agenda and provide relevant documents to members in advance. It allows them to distribute documents and record meetings by using its audio/video recording tool. It is also able to automatically create minutes of meetings after the meeting. Furthermore, it can keep and secure all materials used for board meetings in a central location that is easy access.
Software that limits distractions is another important feature. For instance, it should allow users to turn off their microphones if they’re not speaking. It should also establish conversation procedures, such as the procedure for raising a hand to ask a question or request permission to speak. It is crucial to make the rules clear to all members prior to the meeting to avoid any confusion or discontent.
In addition, the software must be available across all devices, to allow users to easily access it. The best portals include versions that are optimized for desktop, tablet, and mobile. This allows the software achieve its goal of increasing attendance and boost the engagement of board members.
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