Online meetings might not be as effective as those held in person, but they do offer more flexibility for members and are easier to monitor. They also require more board etiquette and present their own challenges. Here are some good practices to follow:
Begin the meeting by sharing a video of all attendees as much as possible to establish an in-person connection with distant participants from the get-go. This can help avoid confusion when dealing with any issues or concerns. It’s a good idea also to provide the agenda at the beginning of meetings and encourage participants to ask questions and make comments throughout the discussion.
Test all cameras before the meeting to ensure that they’re working as intended. Directors should dress professionally and have their cameras ready. They should close any tabs which could be distracting and stay clear of glares from windows or other distractions. It’s also recommended for directors to turn off their microphone when they aren’t speaking and to use the chat feature of the meeting to inform the moderator whenever they have to get out of the video.
It’s simple for the board to include the www.boardonlinemeeting.net/5-steps-to-help-your-business-reach-short-term-financial-goals/ opinions of all members when making decisions in the event that it uses a board management software that has voting and polling functions. This will make everyone feel valued and included. It’s recommended that the chair or other officers to remind everyone about any post-meeting activities that are required, such as completing the board survey or obtaining electronic signatures.
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